Next month, thousands of Polytechnic leavers will find themselves
free from academia and plunged into the working world. With the economic
situation being what it is and a war raging on, the typically difficult
time fresh grads have jostling for well-paying jobs that form the
foundation for a life of employment is made even harder.
The challenge
of the job interview is the first and most important hurdle to cross.
Don't know what to expect if you've been granted 1? Haven't got
a clue what to wear? Don't worry. Urbanwire has put together a guide
on gearing up for that all-important interview.
Be
Prepared >>>
The
Importance of Nonverbal Communication >>>
The
Interview Myths >>>
The
Real Deal >>>
The
Straits Times Job Special article on Feb 3 told us what many
suspected, that
companies are downsizing and employers are looking for people who
are flexible, multi-skilled and willing to accept lower pay.
Ngee
Ann Polytechnic lecturer, Mrs. Choo Cheh Hoon, who teaches Professional
Preparation, warns that since more people are chasing even fewer
jobs, job hunters should
think out of the box. "Be more creative, do not look at traditional
niches or jobs which are advertised only, write unsolicited resumes
and letters selling your competencies for a need or a market opportunity
which the company has not noticed, create your own 'job'."
Professional Preparation is a module that equips students with self-knowledge
and skills to
prepare resumes, portfolios and ready themselves for the interview.
With unemployment
at an all-time high, you may find yourself even competing with people
with experience, and it's thus vital to project yourself as a superior
candidate.
Unless daddy
owns the business, you're most likely to secure a job through an
interview. The job interview is the crucial stage for the employer
to determine if you're suited for the job. Mrs. Choo says that while
an interview is a foot in the door, "You're being hired hinges
on how well you perform at the interview according to the expectations
of the interviewers, on how you handle the questions, and whether
you have the personality that suits the corporate culture and job."
After sending
out countless resumes, you finally land an interview with a favourable
company. So what next?
Be
Prepared
"Know yourself,
know your adversary and you'll win every battle," Chinese philosopher
Sun Tzu tells you in his famed strategy manual Art of War. In the
book Interview For Success by Caryl Rae Krannich and Ronald L. Krannich,
have interpreted this as identifying your strengths and weaknesses.
Your list will help you and your interviewer see how your
unique attributes dovetail with the needs of the opening and the
company.
You can review
your strengths and weaknesses by reading up on psychometric tests
or asking friends to objectively tell you your traits. You can also
try some psychometric tests online at MySkillsProfile.com
or you can take the Riso-Hudson Enneagram Test online at
www.enneagraminstitute.com
where you will be able to find out if you are a Reformer, an
Individualist, an Enthusiast or any of the other 6 personality types.
The other crucial
part of the Sun Tzu equation is to do research on the company, although
it isn't your enemy strictly, it's something you want to conquer
by the end of your interview. This is one of the most important
steps, you must know the background of the organisation and evaluate
if you can assimilate into the company.
Mrs. Choo
advises doing your homework to gain an advantage over the other
interview candidates, "Check out the company's background,
its size, type of ownership, corporate culture, products and services,
the job itself, the scope of work, routine, reporting structure,
skills needed. This shows how serious you are about the job and
also enables you to
know whether you are the right match, and to answer and ask questions
more intelligently."
Many companies
are online these days, so you can easily find out about the organisation's
mission statement and goal, simply by clicking on the 'About Us'
icon. If you know how to read them, even annual reports can be assessible
sometimes and can tell you a lot about a company's financial health
and areas of growth and emphasis.
Being able to
name someone in the company you have been talking to shows your
resourcefulness, determination and gives them someone else whose
opinions of you they can seek.
Another key
preparation strategy is to practice answers to commonly asked questions.
Most likely, the interviewer will ask you why you want the job and
what you can offer to the company. You might also be asked to describe
yourself and talk about your interests and hobbies. You should prepare
answers and practise them, but don't memorise the answers, or you
may come across as stiff and unnatural. There's also the possibility
that your mind will go blank if you forget a word or 2 and hit the
panic button. As Mrs. Choo puts it, "your answers might sound
rather clichéd or fake, or you might ramble on or 'over-sell'
yourself. You must learn to listen well, and answer to the point."
ReachField
HR Group, a local recruitment agency, also said that an interview
is also your
chance to see if the job is really what you want. In other words,
the interview really is a 2-way process and not 1-way traffic, so
prepare a set of questions to ask the interviewer. Besides, you'll
come across as genuinely interested in the job only if you ask questions.
Asking the right ones will also show that you have intellectual
curiosity, initiative and can carry out a decent conversation. Please
note that you shouldn't ask questions about issues already addressed
just to make up a quota, the interviewer will think that you didn't
pay attention and you'll come across as rude. Some useful questions
you should ask are listed below.
The
Importance of Nonverbal Communication
What you project
through your body language is just as important as what you say.
Your personality will radiate through your posture, gestures and
overall presentation of yourself. Although some might argue that
paralanguage is innate and hard to correct within a short span of
time, the least you should do is arrive at the interview looking
presentable.
This doesn't
mean that you come in your weekend best, with high-heels, as a walking
fashion statement. There are specific guidelines for dressing appropriately
for an interview. First of all, you have to know the dress code
of the company you're applying to. Like it or not, your dressing
will tell them how well you'll fit in the corporate culture. For
example, if you're hoping to land a job in a bank, it's not advisable
to show up in bright colours and open-toed sandals. Because banks
are conservative, you should abide by the norms and expected dressing
styles so as not to look sloppy and inadequate. On the other hand,
if you're applying for a job in the creative field, you should play
up your individuality.
Companies like advertising agencies and web design firms do not
have formal dress codes, and you can make them feel uncomfortable
if you look too sombre. But be careful not to overdo it and keep
in mind that your clown suit and rainbow-hued wig isn't going to
convince them you're not really mocking them either.
You also want
the interviewer to like you, according to Interview for Success,
employers will hire people they like, and who can interact seamlessly
with them as well as other staff members. Follow simple tips
on making yourself more likeable; these are general rules of
any formal interaction.
Forget
the Asian modesty mantra, you're not trying to be a mail-order
bride, you should make eye contact. Good eye contact shows that
you can be trusted, and that you're truly interested in the
job. You will also come across as self-assured and confident.
A moderate amount of smiling will also reinforce your positive
image. Smiling shows that you have a
positive attitude and that you are easy-going. You should also
sit upright and lean forward slightly to show that you're interested
and that you are paying close attention to what the interviewer
says.
Another important
point to note is listening to the interviewer. By giving him your
full attention, the interviewer will appreciate that you are genuine
and polite.
The
Interview Myths
One of the most
common misconceptions about getting the job is that the most
qualified person, with the best educational credentials and
work experience will be the first choice. Although, qualifications
are major criteria, employers hire for many different reasons
including emotional ones. According to Interview for Success,
employers want to know how
you interact with them, and how well you will fit into the company.
Again, employers hire people because they like them and the
degree and criteria for "like" varies from one employer
to another.
Another
myth of job interviews is that the interviewer will assess your
performance only at he end of the interview so there's time
to warm up. Not true. Like many of us, interviewers base their
opinions of you from the very beginning, some top-ranking decision
makers may even size you up in the first 30 seconds because
they are very busy people. In other words, first impressions
are very crucial, and the first minutes of the interview are
critical. How you present yourself, how you greet the interviewer,
and even how you smell will influence how the remainder of the
interview will proceed.
Another
myth not many are aware of is that there are interviews arranged
to project an image that they are objectively selecting the
right candidate. Adds, Mrs. Choo, "Some interviews are
sheer whitewash. The man or the woman for the job has already
been chosen, but most companies must appear to be objective,
an ad is put up and candidates are called in for an interview
following these so-called companies' SOPs (standard operating
procedures)."
The
Real Deal
If you have
done your research on the organisation, and anticipated questions
you will be asked, your job interview should be a breeze. However,
most people get the heebie-jeebies right before meeting the employer
or the interviewer. It's normal to feel nervous, so what do you
do right before the interview?
First of all,
never be late. If first impressions count, being late can be
the biggest mistake you'll make. If you don't know exactly where
the company is, leave your house at least half an hour before
the estimated travelling time you need. You might even want
to visit the location a day before to familiarise yourself with
the area.
ReachField
HR Group also reminds that you should also bring along original
educational
documents and copies for the company to keep. This is an important
step, as even though you may not be hired immediately, the organisation
will have a copy of your qualifications and contact if they
ever need to hire again. And really, it'll be a big hassle if
you have to send them your certificates after the interview.
You may also come across as unprepared.
It is also advisable
to visit the rest room before entering the office. Imagine having
to excuse yourself during the interview or stay put with a look
of agony on your face!
While waiting
for the interview, try to talk to or observe the receptionist or
any of the staff in the organisation. You can find out more about
the company, and further assess the corporate environment. Likewise,
you might want to pick up company literature, or look at the trophies
or achievements that many companies showcase. You never know, the
bits
of information you pick up might be useful at least in restarting
a stalled conversation.
On entering the
interview room, greet the interviewer by name. If he is standing,
offer your hand for a handshake. If he's sitting at his desk far from
the interviewee's chair, it is not necessary to shake his hand, but
wait for him to ask you to sit down. If the interviewer is
trained, he will ease you into the interview with warm-up questions.
If not, try to keep your cool, and remember your nonverbal communication.
Keep in mind
that an unsuccessful interview doesn't necessarily mean you're not
qualified for the job. Different companies value different qualities
when hiring. As Mrs. Choo explains, "[A successful interview
is] one that matches the interviewee's and interviewer's expectations."
At any rate,
the experience should make the next interview even simpler.
Here's a
list of guides for further information on job interviews:
- JobsDB
[www.jobsdb.com]
This website not only lists jobs available and offers free sign-ups
for job alerts, it also has tips on business writing, matching
personalities and careers, and more.
- ReachField
HR Group [www.reachfield.com]
This is a recruitment agency. The site allows you to sign-up online
on their database, nd they will contact you if they find any job
suitable for you. In addition, this site features useful articles
on advice for career planning, how to write cover letters and
offers interview tips.
- Career
Journal Asia [www.careerjournalasia.com]
Provides information on job vacancies and includes tips on job-hunting
techniques.
- Dummies.com
[www.dummies.com]
This site not only gives summaries on Dummies books, it also features
interesting and resourceful articles adapted from the books. Stories
worth checking out are Using
Search Engines for your Online Job Hunt and Five
Tips for Better Resume Writing
Frequently
Asked Questions >>>
The Do's and Dont's >>>
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